Your Database Security

Many of you ask, "do I need security on my Phoenix data"? The answer is every case is always YES.

If you have unsecured data, then what would happen if one of the following occurred to you:

• What if your computer was stolen?
• Your computer has been hacked or infected with a malicious Virus?
• Accidentally emailed a backup to the wrong person? 
• Lost a USB stick with your Phoenix Backups on it? 

These are every day scenarios that show you how unsecured data can easily be opened or restored revealing your key business management information including your financial position to the world.

You can setup within Phoenix ‘User Management & Security’ which enables the user to use encryption on the data to block unauthorised access. Encrypting the tables is the 1st step to securing your data. The 2nd step is to setup the Username & Password for each authorised user to gain access to the data. Therefore, when opening into Phoenix it is a requirement that you enter your Username & Password to gain access. These high security standards in Phoenix will protect and secure your Phoenix data for all of the cases listed earlier.

To setup User Management & Security:

· Open into your Set of books

· Then go to Data and from the drop down select User Management & Security

· This will open to the Database Security where you will need to enter an Encryption key and click Save



· Then click on the Users button and this will open the Manage Users area

· Click the New button to add a new user

· Enter the Username (e.g. your name) & select a Role (e.g. Administrator)

· Enter the Password and click Set

· Click Save and then close out of the User Management & Security Setup.

If you have unsecured data, your top priority should be getting it secured to keep it safe.